The following Additional Privacy Statements (the "Additional Statements") have been added by the Event Organiser and are specific and in relation to this Event ("Social Data Summit") only. These set out additional Promotion and Insight activities that are being conducted by the Event Organiser and sets out additional data processing that they expect to do:
Insight-Intelligence values the privacy of its users, customers, and others who visit and use www.insight-intelligence.com
Insight-Intelligence.com is published and run by Zorbiant Media Limited, registered in England and Wales under company number: 08076859 and registered VAT Number: 174374492. Our registered office is 111 Gloucester Road, Bristol, BS7 8AT.
We are committed to protect and respect your privacy. This policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this policy.
Any questions regarding this policy and our privacy practices should be sent by email to email@example.com or by writing to: The Data Controller, Zorbiant Media Limited, 111 Gloucester Road, Bristol, BS7 8AT.
HOW DO WE COLLECT INFORMATION ABOUT YOU?
You may provide to Insight-Intelligence what is generally called “personally identifiable information” (including but not limited to your name, email address, company details, postal mailing address, home/work/mobile telephone number, credit card number and billing information, etc.) when you participate in certain activities on Insight-Intelligence website.
We collect information about you when you complete a registration form, contract, download webinars, whitepapers and every time you send or provide your details to insight-intelligence.com and our events.
We may also collect information through your use of our websites or when you access links in marketing e-mails by using cookies. When you visit Insight-Intelligence website, we may send one or more cookies—small text files containing a string of alphanumeric characters—to your computer. Insight-Intelligence website uses both session cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to Insight-Intelligence online. Persistent cookies can be removed. Please review your web browser “Help” file to learn the proper way to modify your cookie settings.
WHEN DO WE DISCLOSE INFORMATION
Insight-Intelligence does not share your personally identifiable information with other organizations for their marketing or promotional purposes without your express consent.
Insight-Intelligence may disclose some types of Member Information to certain affiliated companies or other businesses or persons who provide web site hosting, maintenance and security services, fulfill orders, offer certain functionality, help improve our site and create new site features. We require that these parties process such information in compliance with this Privacy Notice, we authorize only a limited use of such information, and we require these parties to use appropriate confidentiality measures.
Insight-Intelligence may disclose customer Information if required to do so by law or in the good-faith belief that such action is necessary to comply with laws or respond to a court order, judicial or other government subpoena, or warrant. We may make such disclosures, in some cases, without providing Members notice.
Insight-Intelligence also reserves the right to disclose customer Information that we believe, in good faith, is appropriate or necessary to take precautions against liability; protect Insight-Intelligence from fraudulent, abusive, or unlawful uses; to investigate and defend ourselves against any third-party claims or allegations; to assist government enforcement agencies; to protect the security or integrity of Insight-Intelligence website; and to protect the rights, property, or personal safety of our customers or other persons.
A cookie is a small text file written to an individual's hard drive that contains the user ID. The cookies do not contain any personal information about Users and in themselves only record those areas of the Website that have been visited by the computer in question, and for how long.
THE WAY WE USE YOUR INFORMATION
Insight-Intelligence uses your email address to send to you activity emails, newsletters, and, from time to time, notices about special activities, features, or items available on Insight-Intelligence website.
Usage tracking. Insight-Intelligence tracks user traffic patterns throughout site. However, we do not correlate this information with data about individual users. Insight-Intelligence does break down overall usage statistics according to a user’s domain name, browser type, and MIME type by reading this information from the browser string (information contained in every user’s browser).
DO WE SOURCE INFORMATION FROM PUBLICLY AVAILABLE SOURCES?
We may also sometimes obtain information from third parties. We protect any information obtained from third parties according to this policy, plus any additional restrictions imposed by the source of the information.
These third-party sources vary over time, but have included:
Data brokers from which we purchase information to supplement the information we collect. Publicly-available sources such as business networking sites or other information in the public domain WHAT INFORMATION DO WE COLLECT ABOUT YOU?
The personal information we may collect includes:
Your name Job title Your company email address Company address Company phone number IP address of the device you use to access our websites If you attend one of our events, we will also collect the following information as part of your participation at the event:
Mobile phone number Any dietary requirements WHY DO WE COLLECT THIS INFORMATION?
We may process your personal information for certain legitimate business purposes, which include some, or all, of the following:
To enhance, personalise or improve how we administer the forums that you have registered to attend To better understand how you interact with our websites To inform you of future workshops and conferences organised by us, as we believe you may have a legitimate interest in attending. To carry out our obligations arising from any contracts between you and us To seek your views or comments on the services we provide To process a job application Whenever we process information for these purposes we will ensure that we always keep your personal information rights in high regard and take account of these rights.
You have the right to object to this processing if you wish and if you do wish to do so please email firstname.lastname@example.org or by writing to: The Data Controller, Zorbiant Media Limited, 111 Gloucester Road, Bristol, BS7 8AT.
Please bear in mind that if you do object this may affect our ability to carry out the tasks above for your benefit.
If you are visiting from the U.S, Asia or other regions with laws governing data collection and use that may differ from European Union law, please note that you are transferring your personal data to the EU and by providing your personal data you consent to that transfer.
WHO HAS ACCESS TO YOUR INFORMATION?
If you agree to attend one of our events, workshops, webinars, we will supply your contact details to that particular organisation who we will have partnered with to deliver the event, webinar, workshop, so that they can contact you to explore interest in their product or service that may benefit your business. Your information is supplied to them on the strict understanding that it is not used other than for this express purpose.
We will not sell, rent or share your information with third parties for marketing purposes.
THIRD PARTY SERVICE PROVIDERS WORKING ON OUR BEHALF:
In certain circumstances we may have to supply your details to our suppliers about an event you are attending. This may include, but not be limited to:
• Technology suppliers who provide services used to run our events In such circumstances the information made available will be the minimum necessary and will be supplied strictly on condition it is only used for that purpose.
Personal information is sometimes supplied to third parties engaged by Zorbiant Media in order that they can take steps to verify that the personal information Zorbiant Media holds is current and accurate and they may, on our behalf, seek to contact you in this regard. We will ensure that any such contact is limited so as not to be intrusive and they will always identify the purpose of the contact and make it clear that they are acting on behalf of Zorbiant Media / Insight-Intelligence.
HOW DO WE STORE YOUR INFORMATION?
All personal information will be stored subject to appropriate technical and organisational security measures designed to protect against unauthorised or unlawful processing of personal information and against accidental loss or destruction of, or damage to, personal information.
Zorbiant Media will take reasonable steps to ensure the reliability of any employees who have access to personal information.
Where we pass personal information to data processors, who process that information on our behalf, we will ensure that such data processors put in place an equivalent level of security measures.
HOW LONG DO WE KEEP HOLD OF YOUR INFORMATION?
Any dietary requirements are deleted immediately following the event to which they relate.
If we have no contact with you for 3 years, your details will be added to a “do not contact” list, so that we do not add your details to our database again.
If you choose to unsubscribe from one or more of our mailing lists, you email address will be stored within a suppression list indefinitely.
The remaining information will be kept as reference.
HOW CAN YOU ACCESS AND UPDATE THE INFORMATION WE HOLD ABOUT YOU?
The accuracy of your information is important to us.
If you would like to contact us about the information which we hold about you, whether that is to:
Receive a copy of the information we hold about you Have any mistakes corrected Ask us to delete your information or have any questions, please email: email@example.com or by writing to: The Data Controller, Zorbiant Media Limited, 111 Gloucester Road, Bristol, BS7 8AT.
MAKING A COMPLAINT
If you are not satisfied with the way your request was handled, you may be able to refer your complaint to the Information Commissioner’s Office, see www.ico.org.uk.
HOW DO YOU STOP RECEIVING INFORMATION FROM US?
If you wish to stop receiving information about Zorbiant Media and its services, email your request to firstname.lastname@example.org or by writing to: The Data Controller, Zorbiant Media Limited, 111 Gloucester Road, Bristol, BS7 8AT.
LINKS TO OTHER WEBSITES
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
COMMITMENT TO DATA SECURITY
Insight-Intelligence uses commercially reasonable physical, managerial, and technical safeguards to preserve the integrity and security of Member Information.
Insight-Intelligence operates secure data networks protected by industry standard firewall and password protection systems. Our security and privacy policies are periodically reviewed and enhanced as necessary and only authorized individuals have access to the information provided by our customers. Once we receive your Information, Insight-Intelligence makes commercially reasonable efforts to ensure the security of our systems. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
If Insight-Intelligence learns of a security systems breach, then we may attempt to notify you electronically so that you can take appropriate protective steps.
Insight-Intelligence may post a notice on Insight-Intelligence website if a security breach occurs.
IN THE EVENT OF MERGER OR SALE
In the event that Insight-Intelligence is acquired by or merged with a third-party entity, we reserve the right, in any of these circumstances, to transfer or assign the information we have collected from customers as part of such merger, acquisition, sale, or other change of control.
YOUR CONSENT; CHANGES AND UPDATES TO THIS PRIVACY NOTICE
HeySummit is not responsible for any part of the above Additional Statements and is only responsible for the Core Privacy Statements set out hereunder:
The following Core Privacy Statements (the "Privacy Statements"), together with the Core Terms of Service and any other documents referred to herein set out we will use the data you provide us at www.HeySummit.com and/or www.app.HeySummit.com (the "Platform") and what Insight activities are ongoing there too.
Please read these Privacy Statements carefully and ensure that you understand them. You will be able to change your Privacy Preferences at any time throughout your time using the Platform and thereafter.
HeySummit’s purpose in establishing this Privacy Statement is to give you information about how HeySummit collects and processes your personal data through your use of the HeySummit Services, including any data you may provide through the HeySummit platform. If you do not agree with the terms, do not access or use the HeySummit Services, websites or any other aspect of HeySummit’s business.
This Privacy Statement applies to all users of HeySummits Platform and associated technology. It is important that you read this Privacy Statement together with any other Privacy Statement or fair processing policy we may provide on specific occasions when we are collecting, or processing, personal data about You, so that you are fully aware of how and why we are using your data. This Privacy Statement supplements other notices and privacy policies and is not intended to override them.
Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. HeySummit and Event hosts are independent controllers of certain types of your personal data, such as your registration data (like name and email) and attendance data (like Event name, date and time of Event, and Event sessions attended). Event hosts are the controller, and HeySummit is the processor of Event data, such as information and materials submitted to, or during an Event.
We keep our Privacy Statement under regular review and it may be updated periodically. Laws, regulations, and industry standards evolve, which may make those changes necessary, or we may make changes to our services or business. We will notify you by posting an updated, date-stamped version of this Privacy Statement on our website. If we make changes that materially alter your privacy rights, we will provide notice to you in accordance with applicable law. Notice may be by posting a notice on our website, by email to you at the email address that you most recently provided to us, or by other means, consistent with applicable law. Accordingly, please keep your account information, including email address, updated.
The HeySummit Services include links to third-party websites and applications as well as to partner providers of multiple different types of services associated with a particular Event.
Clicking on links to third party websites, content or applications may allow those third parties to collect or share data about you. We do not control those third-party websites or content and are not responsible for their privacy statements or the way in which they collect or use your data.
Where you access or use third party services provided by an Event organiser, advertiser, sponsor or any other party who participates in an Event, we encourage you to request details of and read the Privacy Statement of that party. We do not control those third parties and are not responsible for their privacy statements or the way in which they collect or use your data.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identifying information has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data as this data will not directly or indirectly reveal your identity.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of an agreement we have with you, and you fail to provide that data when requested, we may not be able to perform the agreement we have or are trying to enter into with you (for example, to provide you with access to the HeySummit Services).
We use different methods to collect data from and about you including through:
The legal basis for using your information as set out in this Privacy Statement are as follows:
Purposes for which we will use your personal data
We have set out below, in a table format, a description of the ways we plan to use your personal data, and which of the legal basis we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
|Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|To register you as a user of the HeySummit Event Platform||
|Performance of a contract with you|
|To process any paid entry to an Event:
(a) Managing payments, fees and charges
(b) Verifying your identity and details of your payment method or credit card account
(c) Communicating with you, for example sending you confirmation of your attendance for an Event.
(d) Marketing and Communications
(a) Performance of a contract with you
(b) Necessary for our legitimate interests
To manage our relationship with you which will include:
(a) Providing access to Platform services
(b) Notifying you about changes to our terms or Privacy Statement
(c) Asking you to leave a review or take a survey
(d) Investigating complaints
(d) Marketing and Communications
(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to study how users use the HeySummit Event Platform and associated products/services)
|To administer and protect our business and our services (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)||
(a) Necessary for our legitimate interests (for running our business, administering our CRM, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
(b) Necessary to comply with a legal obligation
|To deliver relevant Platform content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you||
(e) Marketing and Communications
|Necessary for our legitimate interests (to study how users use the HeySummit Event Platform and to grow our business and inform our marketing and growth strategy)|
|Share your information to support the Host or Event Organiser or Team Member(s) to create, manage and deliver the Event.||
(e) Marketing and Communications
|To provide our own services as per our collective agreements and support the Event Organiser to conduct their agreements with you.|
|To use data analytics to improve our Platform, products/services, marketing, user and Partner relationships and experiences.||
|Necessary for our legitimate interests (to define types of users for certain Platform services and to keep our services and web site updated and relevant, to develop our business and to inform our marketing strategy)|
|To make suggestions and recommendations to you about Events or other services available through the HeySummit Event Platform that may be of interest to you||
(f) Marketing and Communications
|Necessary for our legitimate interests (to develop the products and services available through the HeySummit Event Platform)|
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. You may opt out of any non critical marketing communications but some communications are directly related to the provision of our Services.
Recommendations from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think may be of interest to you. This is how we decide which services and offers may be relevant for you. Subject to applicable law, we may send you information that we think may be of interest to you.
You can ask us or third parties to stop sending you marketing messages at any time. You can contact us or, where applicable, use the instructions located at the bottom of your email. Please note that regardless of your request, we may still use and share certain information as permitted by this Privacy Statement or as required by applicable law. For example, you may not opt out of certain operational communications, such as those reflecting our relationship or transactions with you.
We use various technologies to collect information, and this may include sending cookies to your computer or mobile device. Cookies are small data files stored on your hard drive or in device memory that help us to improve the HeySummit Services and your experience, see which areas and features of our Services are popular and count visits. We may also collect information using web beacons (also known as “tracking pixels”). Web beacons are electronic images that may be used in our Services or emails and help deliver cookies, count visits, understand usage and campaign effectiveness and determine whether an email has been opened and acted upon. Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Services.
Advertising and Analytics Services Provided by Others
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may share your personal data with the parties set out below for the purposes set out in the table “Purposes for which we will use your personal data” above.
Where third parties provide Events or support the provision of Services made available to you, these third parties may receive certain personal data about you. Whilst we are not in control of these third parties, we require all third parties to respect the security of your personal data and to treat it in accordance with the law.
To help constantly improve and tailor the service we provide to you, we may use aggregated information so that we can administer and improve our services, analyze trends, gather broad demographic information and detect suspicious or fraudulent transactions and most importantly monitor and improve our operations on a day to day basis. In carrying out this activity, we may pass some information to third parties in aggregate and anonymized format.
Your disclosure to third parties
Except as otherwise expressly included in this Privacy Statement, this document addresses only the use and disclosure of information we collect from you. If you disclose your information to others, different rules may apply to their use or disclosure of the information you provide to them. HeySummit does not control the privacy policies of third parties, and you are subject to the privacy policies of those third parties where applicable. We encourage you to ask questions before you disclose your personal information to others.
We may transfer your personal data outside your country of residence, including the European Economic Area (EEA), in our performance of services.
Whenever we transfer personal data out of the EEA, we ensure an appropriate degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
We have put in place commercially reasonable security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. That said, no method of electronic transmission or storage is 100% secure and cannot guarantee absolute data security.
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint, if we reasonably believe there is a prospect of litigation in respect to our relationship with you, or as required or permitted by applicable law.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
If you provide personal data in connection with the submission of Event Content, we may process sensitive personal data as part of the HeySummit Services.
This includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data.
In some circumstances you can ask us to delete your data: see your legal rights below for further information.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
Time limit to respond
We try to respond to all legitimate requests within one month or within the timeline provided by applicable law. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
If you have any questions about this Privacy Statement or our privacy practices, including any requests to exercise your legal rights, please contact us as follows:
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). You may also direct your complaint or concern to your applicable data protection authority. We would, however, appreciate the chance to address your concerns before you approach the ICO or another data protection authority.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. In respect to HeySummit, that is the performance of our agreement with you to make the HeySummit Services available. We are not involved in the processing of your Personal Data during any engagement you enter into with our third party partners.
Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
External Third Parties
Requests to exercise your rights may be submitted by emailing us at email@example.com Please be prepared to provide your first and last name and email address that matches information we currently have on file. Where we are unable to verify your identity based upon this information alone, we may require additional details. We will respond to verifiable requests received from California consumers as required by law.